Parents/Guardians Requirements

Parent Participation / Volunteering

We are thrilled to have you and your athlete with New West Minor Baseball | Diamondsides and/or the SB/NW River Giants programs.

As a non-profit, volunteer run organization we rely on families like yours to participate at BOTH the Team Level and League Level so we can provide quality baseball programming and events for your athlete while keeping registration fees affordable.

By contributing your talents and time throughout the seasons you are ensuring our program and events can continue to operate each year. We literally couldn’t do it without your contribution.

By registering your player in our program you are agreeing to chip in and do your part by fulfilling the required ‘League Level’ AND ‘Team Level’ minimum participation requirements.

We do understand that some families have more on their plate than others and may know they will be unable to fulfill all the ‘LEAGUE LEVEL’ minimum participation requirement, so they may choose to pay the $250 ‘League Level Participation BUYOUT’ FEE during registration.

Paying this* BUYOUT fee fulfills the participation requirement *at the ‘LEAGUE LEVEL’ ONLY.
Your family is still be required to fulfill the ‘TEAM LEVEL’ participation requirement.

We calculate ‘LEAGUE LEVEL’ and ‘TEAM LEVEL’. requirements in ‘Participation Points’.

Each hour volunteered at the LEAGUE LEVEL = 1 POINT
Each task/assignment for 7U-18U at the TEAM LEVEL = 1 POINT
Each task/assignment for 5U at the TEAM LEVEL = 2 POINTS

PARTICIPATION POINTS TOTAL per family/program:

LEAGUE Level = min of 6 points (or pay BUYOUT or hold a League Level Role) AND
TEAM Level = min of 6 points (or be a Head Coach, Ast Coach, Team Parent/Manager in good standing)

Families are responsible for providing a “PARTICIPATION DEPOSIT FEE” before the season begins.

Deposit amount: $300
Cheque Post Dated: July 1 (of the current year)
Payable to: “New West Minor Baseball”

This deposit cheque will be destroyed when your family’s LEAGUE LEVEL & TEAM LEVEL minimum participation commitment has been fulfilled, otherwise it will be cashed by July 15th
*Your cashed deposits may go towards hiring individuals for league event tasks, if needed.

*Cheques are preferred but we will accept Etransfers under special circumstances. Contact our treasurer to arrange. treasurer@diamondsides.ca

‘LEAGUE LEVEL’ Participation:

To give your player a fun and exciting baseball experience our program relies on families’ to share their talents and time to assist with the planning and execution of our baseball programs, special events and fundraisers to help make them a success. Together we can accomplish our goals!

‘LEAGUE LEVEL’ participation opportunities:

Hold & fulfill any of the following League/Program positions fulfills your ‘League Level’ requirement:
- New West Minor Baseball – Board of Directors
- NWMBA or RG appointed League Role
- SB/NW River Giants Committee members
- NWM or RG Head Coach
Volunteering at NWM or RG League Events such as the following | 1 hour = 1 point ;
- Player evaluations or team tryouts
- Jersey Pick Up Day(s)
- Equipment Pick Up Day
- Opening / Closing Ceremonies
- Photo Day(s)
- Fundraisers
- Tournaments
  - 18UAA Diamond Cup
  - 11U Hyack tournament
- 9U Justin Morneau Jamboree
- 5U / 7U Rally Cap Event
- Skills Event
- Jersey Return Day(s)
- Coaches vs Coaches Game
completing various tasks at our fields/facilities when requested | 1 task = 1 point
We use ‘SignUp’ app for League events/tasks – Sign Up HERE (link coming soon)

If you feel your family is unable to complete the required minimum participation at the LEAGUE LEVEL before July 1st then please reach out to our Volunteer Coordinator to discuss your options before your deposit cheque is cashed.

‘TEAM LEVEL’ Participation:

Each season, teams rely on families’ support to contribute to the success of their team by taking on game day tasks/assignments. (9U-18U Divisions only)

This participation is required by ALL families in addition to the ‘League Level’ minimum requirement and is applicable even when you have paid the League Level Buyout Fee OR are a Board/Committee Member or in a League Role. Failure to fulfill your Team Level minimum requirement could affect your future registration.

‘TEAM LEVEL’ participation opportunities that quality for Participation Points:

Head Coach | Assistant Coach | Team Parent/Manager (these positions = 6 points)
Scorekeeping = 1 point
Pitch Counting = 1 point
Field Prep & Field clean up (max 2 per game) = 1 point
Operating the Scoreboard (where applicable) = 1 point

Helping out with game tasks/assignments, particularly field prep, will allow coaches to concentrate on coaching before and after games. Please come out, meet the other parents, pitch in and contribute to a fulfilling baseball season.

Your family’s participation points will be tracked and verified by your Team Parent AND our Volunteer Coordinator.